Golf days are a blast, whether it’s a one day scramble, or a three day match play. But ahead of all that fun, there’s a lot of preparation. The quality of prizes, food and drinks, the type of format, and the theme can make a day lively and memorable or lead to a lot of complaints.
I’ve seen both sides. I’ve been part of the planning committee for many of our women’s tournaments, including our largest, a 3-day competition with 120 players, a huge age range and handicaps anywhere between 5 and 40. You might be thinking, That sounds like a lot of personalities and skill levels to manage. It certainly is.
That’s the most important lesson I’ve learned in all of this: You can’t please everyone. But, with smart, proactive planning, giving attention to certain details, the golf day can be a hit for all (or at least, most). And with the right group, the planning process can be just as enjoyable.
Give Players Plenty Of Advance Notice
The more time people have to form teams, save the date, and make arrangements, the better the turnout. We start our sign-ups months before the actual tournament day to ensure there’s a full field. For the larger tournaments, the date is announced a year in advance.
Once you figure out a date, location, format, and theme, you can get the sign up process started and continue planning while registration is happening. Finalizing a date and seeing people sign up also naturally creates a timeline, or deadline, for the planners to work out all the logistics of the day.
Pick A Theme That’s Relevant To All Players
Theme might be the most important decision you make. It’s what initially gets people excited, and sets the tone for the entire event. Outfits, prizes, food, and decor are all based around the theme.
But, when you’re dealing with a wide age range, say 30 to 70 years old, or mixed gender, finding commonality can be tricky. Go for general themes that give people a wide variety of options. For example, everyone can find some fun and creativity in a travel or seasonal theme.
Themes can be simple, just a unified color choice. We…
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